For commercial cleaning contractors
An SDS register for cleaners that follows your chemicals.
Your chemicals don't stay in one place. Concentrates sit in the depot, ride in the vans and live in cleaners' cupboards at client sites, and each hazardous one needs its current SDS on a register that workers can get to. SupplySafe keeps that register for you, with one QR poster per site so anyone on shift can read every current SDS on their phone, no login.
What's in a cleaning kit
A typical commercial cleaning business holds a few dozen products, most of them concentrates: alkaline degreasers and floor strippers, chlorine-based bleaches and sanitisers, quaternary ammonium disinfectants, acid descalers and toilet cleaners, caustic oven and grill cleaners, floor sealers, carpet pre-sprays and spotters.
Two things make them harder to manage than a workshop shelf. Concentrates are diluted and decanted into spray bottles and buckets, and the people using them change often, work nights and are rarely near the office.
Where the SDS earns its keep
- Decanting. A chemical transferred or decanted at the workplace still needs a correct label, and the SDS is where its hazards and first aid come from.
- Mixing. Chlorine-based products release toxic chlorine gas if they meet acids, such as an acid toilet cleaner. Sections 7 and 10 of the SDS say what each product must not be mixed or stored with.
- Spills and splashes. First aid and spill steps for the exact concentrate, at the cupboard, at 2 am.
Depot, vans and client sites
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A register for the depot
Every concentrate you buy, grouped by brand, with its current SDS and revision date. Start here.
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An area for each van
Name areas the way you work: chemical store, Van 3, night crew ute. The register shows where each product is kept.
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A site for each client premises you stock
Keep chemicals in a client's cupboard? Give that premises its own register and poster, so whoever opens the door can scan it.
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Won a new contract? Copy a register
Copy a site's register to the new site in one step, into the same areas if you like, then add or remove what's different.
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Readable with no account
Casuals and new starters scan the poster and read every current SDS. No login, no app, no per-user fee.
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Kept current for you
When a manufacturer revises an SDS, your registers switch to the new one automatically and mark it as updated, so you can brief the crews.
When the client asks for your SDS
On a client's premises, you and the client both have duties for the same work, and the law expects you to consult, cooperate and coordinate with each other. In practice, a facility manager may ask a contractor for a list of the chemicals it brings on site and the SDS for each.
Each site's QR page has a permanent link that opens with no login. Send it to the facility manager instead of a zip of PDFs. It keeps showing the current SDS for everything on that site, even after a sheet is revised, and it stops showing a product when you take it off the register.
The model WHS Regulations ask you to keep a register of the hazardous chemicals at your workplace with the current SDS for each, readily accessible to workers and emergency services. SupplySafe gives you the register, the access and the currency. It does not decide which of your products are hazardous, make decant labels or check what can be stored together, and it is not a substitute for a risk assessment. Check with your state or territory regulator for any local requirements.
Sources: Safe Work Australia, Hazardous chemical records and signs for workplaces; Responsibilities for labelling hazardous chemicals; Consulting, cooperating and coordinating activities with other duty holders; Storage of swimming pool chemicals (chlorine and acid); model WHS laws.
Set up in an afternoon
Create an account
Sign up and name your depot as your first site.
Tick your concentrates
Search by brand or product name. Add areas for the store and each van.
Print the poster
One A4 sheet at the chemical store. Add sites for client premises when you need them.
Send us what's missing
Email the PDFs we don't have yet. We load them and keep them current.
What it costs
A$39 per site per month, or A$390 per site per year (two months free). No per-user fee, so every cleaner on every shift can read it. 30-day free trial, no card needed, cancel any time.
Founding price: A$29 a month per site for your first 12 paid months. First 100 workplaces, start your plan by 31 March 2027. Paying yearly, it is A$290 a year per site for your first year.
Running a lot of sites? See SupplySafe for multi-site businesses, call 1800 759 638 or book a time.
Questions cleaning contractors ask
- What counts as a site for a cleaning business?
- A site is any place you keep a register and put up a poster. Most contractors start with one: the depot or chemical store. If you keep stock at a client's premises, such as a cleaner's cupboard in a shopping centre or a hospital, give that premises its own site and its own poster. Each site is A$39 a month, and there's no per-user fee.
- Can we put each van in the register?
- Yes. Areas are yours to name, so add one per van ("Van 3", "Night crew ute") and say which products ride in it. Anyone checking the poster or the register sees where each product is kept.
- Does SupplySafe print labels for our spray bottles?
- No. Labelling a chemical you decant is your duty and SupplySafe doesn't make labels. What it gives you is the manufacturer's current SDS for the concentrate, which is where the hazard and first-aid details for that label come from.
- Do we still need printed SDS?
- Safe Work Australia's guidance allows the register and SDS to be kept electronically, provided workers and emergency services can readily get to them. It also suggests a backup in case phones or internet fail, such as hard copies. We recommend a printed backup folder in the chemical store. SupplySafe makes it in one click and shows "Reprint needed" when a sheet changes. The final call is the business's.
- A concentrate we use isn't in the catalogue.
- Send us the PDF (hello@supplysafe.com.au). We load it, check it against the document and keep it current.
- What does SupplySafe cost?
- A$39 per site per month, or A$390 per site per year (two months free). No per-user fee: everyone on site can read the register. A 30-day free trial with no card needed, and you can cancel any time. Founding price: A$29 a month per site for your first 12 paid months. First 100 workplaces, start your plan by 31 March 2027. Paying yearly, it is A$290 a year per site for your first year. Manufacturers, importers and suppliers use SupplySafe free. See pricing.
- We already keep a register. How do we move across?
- Search the catalogue and tick what you hold; you can add every result of a search at once. There's no self-serve spreadsheet import yet, so send your current register to hello@supplysafe.com.au and we'll help load it. A product isn't listed? Send us the PDF from your folder (hello@supplysafe.com.au) and we load it and keep it current.
- Who keeps the SDS up to date?
- The company that issues it. Manufacturers and importers publish their current SDS on SupplySafe, free, and each one is checked against the PDF before it goes live. When they publish a revision, every register that holds the product switches to it automatically and marks the line as updated, so you can tell your team what changed. An SDS we load for you from your folder, we keep current too. SupplySafe never writes or edits an SDS.
Next steps
Get your depot's register sorted this week.
Sign up, tick your concentrates, print the poster for the chemical store.
Questions? Call 1800 759 638, business hours, or book a 15-minute walkthrough.