Chemical register template for Tasmanian workplaces (free Excel and PDF)

Tasmania remade its work health and safety regulations in 2022. The chemical register rules are now in regulation 346 of the Work Health and Safety Regulations 2022 (S.R. 2022, No. 109), made under the Work Health and Safety Act 2012 (Tas). According to WorkSafe Tasmania, they replaced the 2012 regulations and took effect on 12 December 2022. The regulation numbers for chemicals didn’t change: the register is still 346 and the SDS duties are still 344.

Tasmania has no prescribed register form. The free template below does the job for a Tasmanian workshop, farm or business: Excel, PDF or CSV, no sign-up.

What regulation 346 asks of a Tasmanian business

A person conducting a business or undertaking at a workplace must ensure a register of the hazardous chemicals used, handled or stored there is prepared and kept at the workplace, and maintained so it stays up to date. It must include:

1. a list of the hazardous chemicals used, handled or stored, and
2. the current safety data sheet (SDS) for each hazardous chemical listed.

It has to be readily accessible to any worker involved in using, handling or storing a hazardous chemical and to anyone else likely to be affected by one at the workplace. The regulation doesn’t apply to chemicals in transit (unless they’re present often or in large amounts) or to consumer products that don’t need an SDS under regulation 344.

Tasmania writes its penalties as fines. For the register: a fine not exceeding $6,000 for an individual or $30,000 for a body corporate. For access: $3,600 or $18,000. Regulation 344, which requires the current SDS itself to be readily accessible, carries the same $3,600 and $18,000.

Hazardous chemical workplace or manifest quantity workplace?

WorkSafe Tasmania’s hazardous chemicals page sorts workplaces in two:

• A hazardous chemical workplace holds hazardous chemicals below the Schedule 11 amounts. The duties are to manage the risks, keep an up-to-date register, label correctly, give access to the SDS and placard where needed. Most workshops are here.
• A manifest quantity workplace holds more than a Schedule 11 amount. WorkSafe Tasmania’s example is a service station holding more than 2,500 litres of petrol. These sites have extra duties, including a manifest.

That’s one reason to record quantities in your register even though regulation 346 doesn’t ask for them: they show at a glance how close you are to a threshold.

WorkSafe Tasmania’s practical advice

WorkSafe Tasmania’s guide to managing chemical safety in a small business suggests:

• Clean up first. Get rid of empty containers and chemicals you no longer use before you start the register, so you only list what stays.
• Record maximum quantities, not just names.
• Share it with the fire brigade if you hold significant quantities, such as 200-litre drums or compressed gas cylinders, along with a site plan showing storage and access.
• Keep the SDS where people need them, such as the first aid room, the main storage areas and next to an eyewash station or emergency shower, and keep a second set with the register for emergency services.
• Check the SDS are no more than five years old with the manufacturer or supplier.

The last point matches the five-year review that manufacturers and importers must carry out. A passed review date doesn’t void a sheet, but it’s the signal to ask for the current one; see how long an SDS is valid.

The template

It’s the same template explained in our hazardous chemical register template guide: product name, manufacturer or importer, supplier, SDS revision and last-reviewed date, review due, hazard class, dangerous goods class and UN number, location, typical quantity held and where the SDS is kept. Use the quantity column for the maximum you hold, as WorkSafe Tasmania suggests.

More on keeping it right:

• How often should a chemical register be updated?
• Hazardous chemical register requirements
• Hazardous substances register vs chemical register, if your paperwork uses older terms
• Chemical register audit checklist

A register that keeps itself current

SupplySafe for workshops links every product to the manufacturer’s current SDS, flags sheets due for review and gives each site a QR poster that opens the register without a login. It also prints the register and every current SDS as one PDF backup folder, which covers WorkSafe Tasmania’s second set. See pricing, or the page for mechanics. SupplySafe doesn’t write or edit SDS.

Other states and territories

See chemical register templates by state, including the Victorian chemical register template and the ACT chemical register template.

Frequently asked questions

Which law sets the chemical register rules in Tasmania?

Regulation 346 of the Work Health and Safety Regulations 2022 (Tas), made under the Work Health and Safety Act 2012 (Tas). The 2022 regulations replaced the 2012 regulations on 12 December 2022, so older guides that cite the 2012 regulations are out of date.

What is the penalty for not keeping a chemical register in Tasmania?

Regulation 346 sets a fine not exceeding $6,000 for an individual or $30,000 for a body corporate for not preparing, keeping and maintaining the register, and $3,600 or $18,000 for not making it readily accessible.

Should a Tasmanian chemical register record quantities?

The regulation only requires the list of hazardous chemicals and the current SDS for each. WorkSafe Tasmania's small business guidance describes the register as a record of the chemicals on site and their maximum possible quantities, and quantities also tell you whether you're near the manifest thresholds in Schedule 11. The free template has a quantity column for this.

Sources

• Tasmanian Government, Work Health and Safety Regulations 2022 (regulations 344 and 346; current in-force version, accessed 3 November 2026)
• WorkSafe Tasmania, New WHS Regulations 2022 (accessed 3 November 2026)
• WorkSafe Tasmania, Hazardous chemicals (accessed 3 November 2026)
• WorkSafe Tasmania, Managing chemical safety in your small business (accessed 3 November 2026)