Chemical register template for Queensland workplaces (free Excel and PDF)

Queensland doesn’t have its own register form. The rules sit in the Work Health and Safety Regulation 2011 (Qld), which follows the model Work Health and Safety (WHS) Regulations. The hazardous chemicals register is regulation 346.

The free template below works for a Queensland workshop or workplace as it is. Download it in Excel, PDF or CSV, no sign-up.

What must a Queensland chemical register contain?

Under regulation 346, the person conducting a business or undertaking must make sure a register of hazardous chemicals used, handled or stored at the workplace is prepared, kept at the workplace and kept up to date. The register must include:

1. a list of the hazardous chemicals used, handled or stored, and
2. the current safety data sheet (SDS) for each hazardous chemical listed.

It must be readily accessible to workers involved in using, handling or storing a hazardous chemical, and to anyone else likely to be affected by one at the workplace. The maximum penalties in the regulation are 60 penalty units for the register itself and 36 penalty units for access.

There are exceptions, such as chemicals in transit and some consumer products. Our guide to hazardous chemical register requirements goes through each part, with the regulator’s wording.

What’s in the template

The template is the same one explained in our hazardous chemical register template guide: product name, manufacturer or importer, supplier, SDS revision and last-reviewed date, the review-due date five years on, hazard class, dangerous goods class, location and where the SDS is kept. Safe Work Australia’s own template says only the chemical names are mandatory; the extra columns are good practice, not law.

Keeping it current

The list changes when products arrive or leave. The sheets change when the manufacturer revises them, and the manufacturer or importer must review each SDS at least once every five years.

• How often should a chemical register be updated?
• How long is an SDS valid?
• Chemical register audit checklist, for a quick check before an inspection

Other states

NSW follows the same model regulation: see the NSW chemical register template. Victoria has its own law and calls it a register of hazardous substances: see the Victorian chemical register template.

A register that stays current by itself

A spreadsheet only stays current if someone keeps chasing sheets. SupplySafe for workshops links each product to the manufacturer’s current SDS, flags the sheets due for review and puts the whole register behind one QR poster. SupplySafe doesn’t write or edit SDS; manufacturers and suppliers publish their own, free.

Western Australia: see the WA chemical register template.

More states and territories: the SA chemical register template, Tasmanian chemical register template, ACT chemical register template and NT chemical register template, or every state on one list in chemical register templates by state.

Frequently asked questions

Is there a Queensland-specific chemical register template?

Queensland doesn't require a particular form. The register needs a list of the hazardous chemicals used, handled or stored at the workplace and the current SDS for each one, so any template that holds both will do, including the free one on this page.

Which law sets the chemical register rules in Queensland?

Regulation 346 of the Work Health and Safety Regulation 2011 (Qld). It follows the model WHS Regulations numbering.

What is the penalty for not keeping a chemical register in Queensland?

Regulation 346 sets a maximum penalty of 60 penalty units for not preparing, keeping and maintaining the register, and 36 penalty units for not making it readily accessible.

Sources

• Queensland Government, Work Health and Safety Regulation 2011 (Qld), current in-force version (regulation 346; accessed 1 November 2026)
• Safe Work Australia, Hazardous chemicals register (accessed 1 November 2026)
• Safe Work Australia, Hazardous chemicals register template (accessed 1 November 2026)